Thank you for your interest in bidding opportunities with the New Jersey Judiciary.
This site serves as a central hub for businesses and organizations to discover and compete for various procurement opportunities offered by the New Jersey Judiciary.
The New Jersey Judiciary seeks goods and services through a Request for Quotation (RFQ). Each RFQ outlines the specific requirements and documentation.
Minimum Required Registration and Certification for Any Contractors Doing Business with the State of New Jersey Judiciary.
NJSTART: Bidder Profile Online Registration – Required with Quotation Submission.
The Bidder shall review and fully complete their business profile in Treasury’s NJSTART database at www.njstart.gov. Treasury provides several Vendor Quick Reference Guides (QRGs) to walk you through registering your business, editing profile information, and maintaining categories and certifications. Please visit the NJSTART Vendor Support Page at NJ Division of Purchase and Property (state.nj.us) for additional guidance and helpful videos. If you have questions or need additional assistance, please email njstart@treas.nj.gov.
Affirmative Action (AA/EEO Certificate)
The contractor must have a valid Affirmative Action/Equal Employment Opportunity Certificate or Federal Letter of Approval verifying it is operating under a federally approved or sanctioned Affirmative Action program. Pursuant to New Jersey procurement laws, regulations, guidelines, and policies issued by New Jersey Division of Purchase and Property, all contractors doing business with the State of New Jersey are required to have an Affirmative Action/Equal Employment Opportunity Certificate (EEO certificate). The EEO certificate requirement is necessary to ensure compliance with state statutes and regulations concerning equal employment opportunities. Reference, State Statute N.J.S.A. 10:5-34 and Administrative Code N.J.A.C 17-27-et Seq. Information, instruction, and the application are available at NJ Department of the Treasury Contract Compliance. Register online HERE. Registration requires an Affirmative Action Employee Information Report (Form AA302) and $150 payment to Treasury. The Certificate of Employee Information Report is valid for seven years for businesses less than 50 employees or three years for businesses with more than 50 employees.
Conference Facility Rental and Related Services
All times indicated are EST (Eastern Standard Time)
| Solicitation Date | RFQ # | RFQ Title | Event Date | Questions Due Date | Submission Due Date |
|---|---|---|---|---|---|
| 06/11/2025 | WAIVE-CONF-2628 | Conference Facility Rental and Related Services, Judiciary | Optional Pre-Quote Conference 06/16/2025 at 2 p.m. *See Section 2.1 for invite request instructions. | 06/24/2025 11 a.m. | PENDING |
| 02/20/2026 | JUDAOC-26-19 | 2026 Municipal Division Education Conference | June 1-2, 2026 (Set-up May 31, 2026) | 03/05/2026 11:00 a.m. | 03/18/2026 11:00 a.m. |
| 03/18/2026 | JUDAOC-26-20 | 2026 Probation Education Conference | September 17-18, 2026 (Set-up September 16, 2026) | 03/30/2026 11:00 a.m. | 04/09/2026 11:00 a.m. |
| 03/18/2026 | JUDAOC-26-21 | 2026 Recovery Court Conference | October 5, 2026 (Set-up October 4, 2026) | 04/03/2026 11:00 a.m. | 04/17/2026 11:00 a.m. |
WAIVE-CONF-2628– Conference Facility Rental and Related Services, Judiciary
Purpose and Intent:
The purpose of this RFQ is to solicit and award multiple responsive Bidder(s) for conference facility rental and related services to accommodate Judiciary events. The events shall be conducted throughout the year and may require, but not be limited to: meeting space rental, lodging, meals, and audio-visual services.
This RFQ is your opportunity to be included on the preferred vendor list for Judiciary events for the next 3 years, with the possibility of a 2-year extension.
Vendors selected through this process will receive priority consideration for all Judiciary event needs, as they will be the venues and service providers we actively solicit for event requests during the contract term.
Key Dates:
- Optional Pre-Quote Conference – June 16, 2025, at 2 p.m.
- Questions Due Date – June 24, 2025, at 11 a.m.
- Bid Submission Date – PENDING WILL BE REVISED
Attachments:
- RFQ WAIVE-CONF-2628 Bid Amendment 5 Submission Date Extension
- UPDATED RFQ WAIVE-CONF-2628 Amendment 5
- RFQ WAIVE-CONF-2628 Bid Amendment 4 Additional Terms
- RFQ WAIVE-CONF-2628 Bid Amendment 3 Bid Extension
- UPDATED Waiver and DPA Contract Checklist
- UPDATED Conference Checklist
- UPDATED Conference Questionnaire
- Conference Price Sheet Sample
- Sample Menu
- Pre-Quote Conference Slides
- RFQ WAIVE-CONF-2628 Bid Amendment 1 Question and Answer
- RFQ WAIVE CONF-2628 Bid Amendment 2 Updated State Terms and Conditions
- State of New Jersey Combined Standard Terms and Conditions (Revised June 3, 2025) Amendment 2
JUDAOC-26-19 – 2026 Municipal Division Education Conference
Purpose and Intent:
The purpose of this RFQ is to solicit and award a sole responsive Bidder for conference facility rental and related services in New Jersey for the 2026 Municipal Division Education Conference for up to 400 attendees. The event date is June 1-2, 2026 (SET-UP May 31, 2026). This date is firm, and no alternate dates shall be considered.
Key Dates:
- Questions Due Date – March 5, 2026, 2026, at 11 am
- Bid Submission Date – March 18, 2026, at 11 am
Attachments:
- RFQ JUDAOC-26-19 Bid Amendment 2 – Questions and Answers
- UPDATED RFQ JUDAOC-26-19 2026 Municipal Division Education Conference – Amendment 1
- RFQ JUDAOC-26-19 Bid Amendment 1 – Q&A and Bid Extension
- Conference Checklist
- Conference Questionnaire
- JUDAOC-26-19 Judiciary Price Sheet
- Sample Menu
- Draft Agenda
JUDAOC-26-20 – 2026 Probation Education Conference
Purpose and Intent:
The purpose of this RFQ is to solicit and award a sole responsive Bidder for conference facility rental and related services in the Central or Southern Regions of New Jersey for the 2026 Probation Education Conference for up to 275 attendees. The preferred event date is September 17-18, 2026 (SET-UP September 16, 2026). The Judiciary may consider the following alternate dates –September 14-15, 2026 (SET-UP September 13, 2026); September 24-25, 2026 (SET-UP September 23, 2026) – all other factors considered
Key Dates:
- Questions Due Date – March 30, 2026, 2026, at 11:00 a.m.
- Bid Submission Date – April 09, 2026, at 11:00 a.m.
Attachments:
• RFQ JUDAOC-26-20 Probation Education Conference
• Conference Checklist
• Conference Questionnaire
• JUDAOC-26-20 Judiciary Price Sheet
• Sample Menu
• Draft Agenda
JUDAOC-26-21 – 2026 Recovery Court Conference
Purpose and Intent:
The purpose of this RFQ is to solicit and award a sole responsive Bidder for conference facility rental and related services in New Jersey for the 2026 Recovery Court Conference for up to 525 attendees. The preferred event date is October 5, 2026 (SET-UP October 4, 2026). The Judiciary may consider the following alternate dates – October 2, 2026 (SET-UP October 1, 2026); October 16, 2026 (SET-UP October 15, 2026); October 19, 2026 (SET-UP October 18, 2026); October 23, 2026 (SET-UP October 22, 2026); October 26, 2026 (SET-UP October 25, 2026) – all other factors considered.
Key Dates:
• Questions Due Date – April 03, 2026, 2026, at 11:00 am
• Bid Submission Date – April 17, 2026, at 11:00 am
Attachments:
• RFQ JUDAOC-26-21 Recovery Court Conference
• Conference Checklist
• Conference Questionnaire
• JUDAOC-26-21 Judiciary Price Sheet
• Sample Menu
• Draft Agenda